Chestny ZNAK labelling at the fulfilment warehouse: we keep the codes
Chestny ZNAK is Russia's mandatory track-and-trace system: each item carries its own marking code. We apply the codes at our Moscow warehouse and handle every operation with them. We receive marked goods, scan the codes when picking an order and report to Chestny ZNAK ourselves: release into circulation, withdrawal after a sale, return into circulation when a buyer sends the item back. The documents go out from our warehouse system, so your accountant does not have to reconcile codes by hand.
Five operations with codes that the warehouse takes over
Each operation is tied to a warehouse event: receiving, kit assembly, shipping or a return. You do not have to remember it separately.
Receiving with codes
We scan the marking code of every piece at receiving. The records show what is on the shelf and which order each piece went into.
Release into circulation
We report the release into circulation to Chestny ZNAK straight from the warehouse system, for everything we have received.
Withdrawal after a sale
Once an order is sold, the system creates the withdrawal document itself. You choose the moment: after the order leaves the warehouse or after the marketplace confirms the purchase.
Return into circulation
The buyer returned an item, the warehouse received it and read the code. The system checks its status in Chestny ZNAK and prepares the return-into-circulation document. The item can be sold again.
Kit assembly
We assemble a kit from marked items. Its code is ordered from Chestny ZNAK automatically once the assembly is confirmed, and we print it on the label.
Applying labels
If a batch arrives without labels, we print the codes from your order and stick one on each piece. The labels are ours.
A power of attorney instead of your signature on every document
For the warehouse to report on your behalf, a machine-readable power of attorney (MChD) is needed. You do not hand your electronic signature to anyone.
Power of attorney
You issue an MChD to our employee in your account with the Federal Tax Service.
Setup
We connect your company to Chestny ZNAK in the warehouse system.
Rules
You choose which documents we file and at what moment goods are withdrawn.
Check
We send the first documents after you have reviewed them.
Routine
From then on documents go out by themselves, and the manager sees any errors.
Report
The list of filed documents and their statuses is available to you.
What the seller gets
Codes do not hang after a sale
Sold items are withdrawn from circulation without manual exports. You do not have to compare the marketplace report with your Chestny ZNAK account once a week.
Returns back on sale
A returned item is inspected within one working day. The code goes back into circulation and the item is added to stock.
Kits without a separate service
The kit code is ordered in the same system where the assembly is done. There is no need to buy codes in advance and send them to the warehouse as a file.
One system for the warehouse and the codes
A code is linked to a cell, an order and a document. If the marketplace or the tax authority asks, the path of every piece can be shown.
Frequent questions about labelling
Do we have to give you our electronic signature?
No. You issue a machine-readable power of attorney to our employee, and documents are signed with that employee's signature on your behalf. The power of attorney can be revoked at any time.
When are goods withdrawn from circulation?
Your choice: right after the order leaves the warehouse or after the marketplace reports the purchase. In the second case cancelled and unclaimed orders are not withdrawn.
What happens to the code if the buyer returns the item?
The warehouse receives the return and reads the code. If it has been withdrawn from circulation, we prepare a return-into-circulation document. If it cannot be read, we set the item aside and let you know.
Do you dispose of defects and write off codes yourselves?
No. We file write-offs and disposal only on your decision: the operation cannot be undone.
Which product groups do you work with?
Clothing, footwear and other groups where the code is applied to each piece. Tell us what you sell and we will say what is needed to connect.
How much does it cost?
Receiving a marked item costs 9 ₽ per piece, printing and applying a label 8 ₽. Filing documents with Chestny ZNAK is part of the warehouse work. Other prices are on the price list page.
Tell us about your marked goods
Write what you sell, on which marketplaces and how many pieces a month. A manager will explain how to connect Chestny ZNAK to the warehouse.
Prefer to estimate it yourself first?
- Fulfilment calculator (in Russian) estimates warehouse work for FBO and FBS.
- Delivery calculator (in Russian) shows prices and delivery times across carriers.
Already an ILFF client?
For questions about orders, receiving and shipments, contact your manager or the support chat in your client account.
Where we work
We receive goods and ship orders from two warehouses.